Privacy Policy

Introduction

Kung Fit Kids ("we," "our," or "us") is committed to protecting the privacy and security of all members, staff, and visitors in compliance with UK GDPR and data protection regulations.

Information We Collect

Personal Data You Provide

Full name, date of birth, and contact details (email, phone, address)
Emergency contact information
Medical or fitness-related details relevant to martial arts participation
Payment and transaction information for memberships and services

Automatically Collected Data (Website)

IP address, browser type, operating system, and browsing behaviour
Cookies and tracking technologies for website functionality

Photography & Videography

Photos or videos from training sessions and events (with consent)

How We Use Your Data

We use your personal information to:
- Manage memberships and class bookings
- Process payments
- Maintain safety and medical records
- Communicate updates, events, and promotions
- Improve website functionality
- Comply with legal obligations

Legal Basis for Processing

Contractual necessity — providing training, processing payments, managing memberships
Consent — marketing communications and photography/video use
Legitimate interests — club operations, safety, business improvements
Legal obligations — child safeguarding, accounting, GDPR compliance

Data Sharing & Disclosure

We do not sell personal data. However, we may share information with:
- Service providers who assist our operations
- Legal authorities when required by law
- Emergency contacts in medical situations

Data Retention

Data is retained only as long as necessary for stated purposes. Financial records are kept for legal compliance; inactive member data is securely deleted after specified periods.

Security Measures

We implement strict security measures to protect data from unauthorised access, loss, or misuse.

Your Rights

Under data protection law, you have the right to:
- Request access to your personal data
- Request corrections to inaccurate data
- Withdraw consent for marketing or photography
- Request deletion of your data (subject to legal conditions)

Contact Us

For any privacy-related queries, please contact us at hello@kungfitkids.com or call 07904 265090.